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Lotus SmartSuite Freelance Graphics TipsLAST UPDATED: Sunday, 08 March 2009 17:03:55 -0600
TURNING OFF THE FREELANCE GRAPHICS WELCOME SCREEN SPECIAL CHARTS IN FREELANCE GRAPHICS POINTING OUT THE PLUSES IN FREELANCE GRAPHICS MOVING SLIDES IN FREELANCE GRAPHICS OBJECT PLACEMENT IN FREELANCE GRAPHICS DRAWING LINES IN FREELANCE GRAPHICS DRAG AND DROP FROM FREELANCE GRAPHICS TO WORD PRO CREATING A WEB PAGE WITH FREELANCE GRAPHICS AN ANIMATION TIP FOR FREELANCE GRAPHICS SLIDE SHOWS A FREELANCE GRAPHICS CLIPART SPECIAL AN INTERESTING FREELANCE GRAPHICS TRANSITION WORKING WITH SOUNDS IN FREELANCE GRAPHICS ON THE ROAD WITH FREELANCE GRAPHICS DELAYED SOUND IN FREELANCE GRAPHICS SLIDES MAKING YOUR OWN FREELANCE GRAPHICS SMARTMASTER CUSTOM CLIPART IN FREELANCE GRAPHICS
TURNING OFF THE FREELANCE GRAPHICS WELCOME SCREEN"Some time back I read a tip on how to turn off the Word Pro welcome screen and go straight to a new blank document. Is it possible to get Freelance Graphics to open with just a completely blank slide and no welcome screen?" Yes, there is a way. Run Freelance and choose File, User Setup, Freelance Preferences. When the Freelance Graphics Preferences dialog box opens, select the check box labeled '"Skip the startup dialogs and bring up a blank". Now click OK to close the dialog box and apply your changes. Choose File, Exit Freelance Graphics to close the program. Run Freelance Graphics again and it opens with a completely blank slide.
SPECIAL CHARTS IN FREELANCE GRAPHICS"I am working on a pie chart in a Freelance Graphics
presentation. I need to move one of the slices out of the chart and
rotate it. I will You can ungroup a chart just as you would a ClipArt picture, then manipulate the individual objects. To try this, run Freelance Graphics and open a blank slide. Now choose Create, Chart. When the Create Chart dialog box opens, click Pie and then OK. This opens the Edit Data dialog box, where you can add a few numbers so you'll have something to chart. After you add the numbers, click OK to close the dialog box and add your chart to the slide. Select the chart and choose Chart, Ungroup. A warning dialog box informs you that your chart will lose any links it may have been using. Click OK to continue. Click away from the chart area to deselect all its components. Now you can move a slice away from the pie. Note that the border is separate from the slice. You can select the border and delete it, or you can move it over the slice and group the two. Since the slice is now a drawing object, choose Drawing, Rotate to rotate it.
POINTING OUT THE PLUSES IN FREELANCE GRAPHICS"I recently used an animation in a presentation that I thought might interest others. I placed several objects on a slide, and then I used basically the same slide for most of the presentation. When I changed from one slide to the next, I had an arrow move from one of the sides and point to the object under discussion. This is a very effective technique (I have been told), and very easy to accomplish." Let's give this a test run. Open a blank slide and place a few ClipArt pictures on it. Press Ctrl-A to select all the objects, then press Ctrl-C to copy them. Now click New Page to insert a new slide. After you insert the new slide, press Ctrl-V to paste your copied objects onto it. Say that you're giving a presentation and you're ready to discuss one of the objects. Click the Drawing & Text button and then choose one of the arrows under Connectors. Use the mouse to draw it on your slide. You can select the arrow and choose Connector, Rotate to place the arrow properly. Make sure the arrow points directly at the object you want to discuss. To add the animation, double-click the arrow. When the Properties dialog box opens, click the Screen Show tab (its icon is a movie projector). Select the radio buttons labeled "Display page first, then display object" and "After". Leave the timing set to the default of zero and click the arrow at the right side of the Transition list box. Select the transition you want to use, then click the Close box to dismiss Properties. Press Alt-F10 to play the show and check out your animation effect.
MOVING SLIDES IN FREELANCE GRAPHICS"As I'm sure most Freelance Graphics users already know, you can choose View, Page Sorter to relocate slides. However, what I didn't know until a short time ago is that you can move more than one slide at a time. "Suppose you have a slide show with numerous slides and you would like to move slides 12 and 14 to the position before slide 5. You would just choose View, Page Sorter. Next, click slide 12, then press Shift and click slide 14. Now use the mouse to drag the two slides to the position before slide 5 and release the mouse button. "As far as I can see, you can drag as many slides as you want."
OBJECT PLACEMENT IN FREELANCE GRAPHICS"I have been working on an animation in Freelance Graphics that requires objects, each larger than the preceding one, to appear at the correct times. The animation part works just fine, but I can't get all the objects lined up exactly on top of each other. Can you suggest a way to achieve perfect alignment?" Press Ctrl-A to select all the objects on the slide. Now choose Collection, Align. When the Align Objects dialog box opens, select the radio button labeled Center On A Point. Click OK to close the dialog box and apply the alignment.
DRAWING LINES IN FREELANCE GRAPHICS"I have been working on some custom drawings for a Freelance Graphics presentation. I am no artist, and things are not going all that well. Is there a way to draw a perfect line at a 45-degree angle?" Yes, there is. Open a blank slide for experimentation and click Drawing & Text. When the floating toolbar appears, click the Line Tool button. Now hold down Shift and move the pointer around. You'll find that you can draw perfect horizontal, vertical, and 45-degree lines.
DRAG AND DROP FROM FREELANCE GRAPHICS TO WORD PRO"I use Freelance Graphics to generate a lot of graphics that I then use in Word Pro. I have been doing a simple copy and paste. I would like to drag and drop pictures from Freelance Graphics to Word Pro, but I have never been successful at doing so. Does drag and drop work between Freelance Graphics and Word Pro?" Drag and drop certainly should work between Freelance Graphics and Word Pro. If you run Freelance Graphics and insert a ClipArt picture, you can then open a blank Word Pro document and drag the picture to it from the Freelance Graphics slide. Here's how. With both programs open (Freelance Graphics and Word Pro), right-click the Windows taskbar and choose Tile Windows Horizontally. Freelance Graphics and Word Pro now appear, one above the other, on your screen. You can drag the picture from Freelance Graphics to Word Pro using the mouse.
CREATING A WEB PAGE WITH FREELANCE GRAPHICS"I just signed up for a Web page with my ISP. I was wondering if I can create a Web page with Freelance Graphics. Is this possible?" Yes, it is. Try this: Run Freelance Graphics and open a blank slide. Now click ClipArt and double-click a picture to insert it onto the slide. Choose File, Save As. When the Save As dialog box opens, click the arrow at the right side of the Save As Type list box and select World Wide Web Presentation (HTM). Give your file a name and click Save. When the HTML File Saved dialog box opens, select the radio button labeled "Launch a browser to view your HTML files" and click OK. Your browser (Microsoft Internet Explorer or Netscape) should open and display your new Freelance Graphics-generated Web page.
AN ANIMATION TIP FOR FREELANCE GRAPHICS SLIDE SHOWS"I am trying to get an object to fly quickly from one point on the slide to another. I created a series of slides to do the animation. On each slide, the object moves a bit more to the right. This works OK, except that the motion is too slow and too jerky. Do you have any suggestions about how to get faster motion? I already have the slide transitions set to 0." Most often, the best way to handle a fast motion is to use only two slides--one with the object in its original position and another with the object in its new position. The eye will interpret this as a very fast motion. To try this, run Freelance Graphics and open a blank slide. Click ClipArt and double-click a picture to insert it. Size and position the picture in the lower left portion of the slide. Now select the picture and press Ctrl-C to copy it. Click New Page and press Ctrl-V to paste your copied picture to the new slide. Move the new picture to the second position on the right side of the slide. Right-click the slide and choose Page Properties. When the dialog box opens, click the Screen Show tab (its icon is a movie projector). Now select the radio button labeled Trigger Automatically After and set the time to 2 seconds. Move to the first slide, right-click it, and choose Page Properties. Set this slide to trigger automatically after 2 seconds as well. Click the Close box (the X in the upper right corner) to dismiss the dialog box. Finally, choose Presentation, Set Up Screen Show. When the dialog box opens, click the Options tab and select the "Run screen show in a continuous loop" check box. Click OK to continue. To run the slide show, press Alt-F10. The object appears to move back and forth quickly. Most people swear they can see it in motion.
A FREELANCE GRAPHICS CLIPART SPECIAL"I have often run across ClipArt that would do just fine in a slide if only it faced the other direction. This is really no problem in Freelance Graphics, because you can flip the ClipArt picture. All you have to do is click the picture and choose Group, Flip, Left-Right. Just make sure there are no letters or numbers in the picture. If there are, they'll get flipped too." Another technique you can use to get a ClipArt picture just right is to rotate it. To do this, you can right-click the picture and choose Rotate. The cursor changes to a curved double arrow. Grab the picture by a corner and rotate it to its new position.
AN INTERESTING FREELANCE GRAPHICS TRANSITION"While working on a presentation, I ran across the transition effect called Rain. I had seen it before but never tried it. I used the Rain effect to make ClipArt people appear as though Scotty of Star Trek had beamed them in." To check out the Rain effect, run Freelance Graphics and open a blank slide. Now click ClipArt and select a picture. Double-click the picture to open the Properties dialog box. When it opens, click the Screen Show tab (its icon is a movie projector). Select the radio buttons labeled Display Page First, Then Display Object and After. Leave the time set to zero seconds and click the arrow at the right side of the Transition list box to expand the list. Select Rain from the list and then close the Properties dialog box by clicking the X in the upper right corner. To run the slide show and observe the Rain effect, press Alt-F10.
WORKING WITH SOUNDS IN FREELANCE GRAPHICS"I have been using Freelance Graphics only a short time, so my question is probably very basic. I need to have Freelance Graphics play a different sound each time a new slide appears. I found a way to make all slides play the same sound, but no way to assign a different sound to each one." To see how Freelance Graphics handles this, let's use a simple example. Open a blank slide in Freelance Graphics and add a ClipArt picture. Now click New Page to create a new slide, then add a ClipArt picture to this slide as well. With the pictures in place, choose View, Page Sorter. When Freelance Graphics opens the Page Sorter view, right-click the first slide and choose Page Properties. When the Properties dialog box opens, click the Screen Show tab (its icon is a movie projector). Select the transition you want, then click the arrow at the right side of the Sound list box. Select a sound from the list, then select the Trigger Automatically After radio button and set the time to whatever you want. Leave the Properties dialog box open and click the second slide. Choose a transition and a new sound and select Trigger Automatically After and set a time. You can now close the Properties dialog box (click the Close box) and press Alt-F10 to play the slide show. You should hear your assigned sound when each slide opens.
ON THE ROAD WITH FREELANCE GRAPHICS"Is it possible to set up a Freelance Graphics slide show so you can take it to a customer's site and run it without installing Freelance Graphics on their computer?" Yes, you don't need to have Freelance Graphics installed on a computer to run a show. Try this: Run Freelance Graphics and open a slide show (or create a short one). Insert a blank formatted disk into drive A: and then choose File, Save And Go. When the Save And Go wizard opens, click Next. Now select the Current Presentation check box and click Next. Select the Drive A radio button and click Next. Select the Include Mobile Screen Show Player check box and click Next. This wizard page will list all the actions you have instructed it to take. Click Finish to continue. A dialog box now appears to prompt for a floppy disk. Since you've already inserted a disk, click OK. Freelance Graphics copies all the necessary files to the floppy disk in drive A:. When you reach the remote site, you insert the floppy disk into drive A: and double-click sngsetup.exe to set up the player on the remote computer. Since many companies are very touchy these days about who loads what on their computers, we suggest that you check with your contacts before you install the program. Some companies insist that one of their own people install all software.
DELAYED SOUND IN FREELANCE GRAPHICS SLIDES"I needed to have the sound begin in a Freelance Graphics slide several seconds after an object appears. What I did was draw a small rectangle on the slide and made it match the background. I set this object to appear four seconds after the slide opens and I attached the sound to the invisible object." If you would like to test this for yourself, run Freelance Graphics and open a blank slide. Insert a ClipArt picture and click Drawing & Text. Select a rectangle or oval and draw the object. Now right-click the ClipArt object and choose Group Properties. When the dialog box opens, click the Screen Show tab (its icon is a movie projector). Select the radio button "Display object with page". With the Properties dialog box still open, click your new drawing object to select it. Select the radio button labeled "Display page first, then display object" and then select the After radio button. Set the time to four seconds and then click the arrow at the right side of the Sound list box. When the list opens, select the sound you want to use. Finally, in the Properties dialog box, click the Color, Pattern, And Line Style tab. Click the arrow at the right side of the Color list box and select white. Press Alt-F4 to close the dialog box. Press Alt-F10 to run your slide show. The sound should now start four seconds after the slide opens.
MAKING YOUR OWN FREELANCE GRAPHICS SMARTMASTER"I have started working on a new slide presentation that will become a minor standard around here. Is it practical to create a SmartMaster I can use with future presentations? If so, please discuss this in a SmartSuite tip." Yes, you can create your own SmartMaster. Since a SmartMaster is basically a slide saved in SmartMaster format, what you do is start off with a blank slide. Next, choose Presentation, Edit Backdrop. Add all your necessary objects and then choose File, Save As. When the Save As dialog box opens, click the arrow at the right side of the Save As Type list box and select Lotus Freelance Graphics SmartMaster Look (MAS). Go to C:\lotus\smasters\flg and click Save. The next time you want to use your new SmartMaster, run Freelance Graphics and choose File, New Presentation. Select your SmartMaster from the list.
CUSTOM CLIPART IN FREELANCE GRAPHICSWe ordinarily try to make sure we don't distort pictures (such as ClipArt) when we resize them in a Freelance Graphics slide. However, there are times when you can deliberately distort ClipArt (or any picture) to get the effect you need. For example, if you want to use a cartoon character, but would prefer it to appear thinner or heavier, you can stretch it in one direction to get the effect. Let's say you insert a cartoon person into your slide. You want the person to appear thinner, so you click the picture and drag upward, using the handle at the top of the picture. To make the person appear heavier, you can drag one of the side handles outward. Or you can drag the bottom handle upward.
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