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MS POWER POINT 2000LAST UPDATED 08 November 2007 18:22:53 -0600 Translate this page
Got a question on PowerPoint? email me!
GET HELP BY E-MAIL OR FAX DIRECTLY FROM MICROSOFT VISIT A NEWSGROUP FOR ANSWERS TO POWERPOINT QUESTIONS SURVIVING A MAC ATTACK--PART 1 OF 7 SURVIVING A MAC ATTACK--PART 2 OF 7 SURVIVING A MAC ATTACK--PART 3 OF 7: DISK FORMATS SURVIVING A MAC ATTACK--PART 4 OF 7: FILE TYPES SURVIVING A MAC ATTACK--PART 5 OF 7: DIFFERENT DATA, DIFFERENT FONTS SURVIVING A MAC ATTACK--PART 6 OF 7: GRAPHICS FORMATS SURVIVING A MAC ATTACK--PART 7 OF 7: MOVIE FILES PDF ON THE CHEAP EVERYTHING YOU EVER WANTED TO KNOW ABOUT POWERPOINT EASTER EGG! DIFFERENCES BETWEEN POWERPOINT 2000 AND 97 AUTOMATIC IMAGE IMPORTING AUTOCAD TO POWERPOINT PUT YOUR PRESENTATION ON THE WEB--PARTS 1 TO 6 SAVE TO THE NET
GET HELP BY E-MAIL OR FAX DIRECTLY FROM MICROSOFTMicrosoft has a wealth of technical advice, problem-solving tips, and other information available on its Web site: However, there's SO much information about SO many products that it can be a problem to find the specific information you're after. Instead, try out Microsoft's help by e-mail. To get started, send an e-mail to Within a few minutes, you'll receive a return e-mail message. It will explain how you can get lists of available help documents about PowerPoint or other programs, again by e-mail, in a matter of minutes. The help documents are listed by Q number. Once you know the Q number of the article you want, send another e-mail to mshelp@microsoft.com, but this time enter the Q number of the article as the subject of the e-mail. For example, to get article Q190103, which explains how to convert Pantone colors to the RGB color system that PowerPoint uses, send an e-mail to mshelp@microsoft.com with Q190103 in the Subject field. The body of the message can be blank. For more detailed instructions on using Microsoft's e-mail help and on getting help articles by fax, plus a list of representative articles by Q number and title, visit >From there, follow the link to the PowerPoint FAX page.
VISIT A NEWSGROUP FOR ANSWERS TO POWERPOINT QUESTIONSIf you have questions about PowerPoint, visit Microsoft's PowerPoint newsgroup on the Web. The PowerPoint newsgroup is particularly active and well attended by knowledgeable PowerPoint users and Microsoft MVPs (volunteers Microsoft has recognized for their expertise and willingness to help other users). Newsgroups are a kind of virtual "room" where anyone with a question is free to ask it, and anyone with an answer to the question can respond. Unlike e-mail, newsgroups are a public forum. You need software that allows you to read the postings in newsgroups you're interested in, but luckily, it's easy to find. Outlook Express (OE) does a nice job of it and is quite simple to set up. Assuming you have OE installed and you're able to send e-mail over the Internet, here's how to set it up to read the PowerPoint newsgroup (and others, if you like): Start OE. Select Tools, Accounts. Click the News tab of the Internet Accounts dialog box. Next, click Add, then click News. This starts a wizard that collects the information needed to locate the newsgroup. Most of the answers will be obvious (your name, your e-mail address, etc.). When the wizard asks for the News (NNTP) server, enter msnews.microsoft.com Make sure there's no check mark next to My News Server Requires Me To Log In. When prompted, click Finish, which takes you back to the Internet Accounts dialog box. Click Close. Click Yes when OE asks Would you like to download newsgroups from the news account you added? OE contacts the news server you've added and gets a list of all the different newsgroups on the server. This can take some time for servers with as many groups as msnews, so be patient. Once the newsgroups are downloaded, you'll see your new newsgroup in the OE folders list. Click it, then click the Newsgroups button on the toolbar or press Ctrl-W to open the Newsgroup Subscriptions dialog box. Type PowerPoint in the Display Newsgroups Which Contain text box. Several newsgroups will appear in the list below. Click the one called microsoft.public.powerpoint, click Subscribe, then click OK. Now click on the plus (+) sign to the left of the msnews.microsoft.com folder in your OE folder list and you'll see that microsoft.public.powerpoint is listed beneath. Click it and you'll see what appears to be many e-mail messages to you. In fact, these are newsgroup messages, which you can read and respond to just like you do regular e-mail. If you have a particular question, click New Post, type your question, then click Send. Visit the newsgroup periodically to check for answers. Setting up other software to read newsgroup messages is not all that different. The information above should be enough to get you started, though the exact steps will be different.
NEWSGROUP NETIQUETTEIn a recent tip, we suggested that you visit Microsoft's PowerPoint newsgroup for quick, helpful answers to your PowerPoint questions. Here are some tips on getting more out of newsgroups in general: * Be specific and give plenty of details when you post a question on a newsgroup. "PowerPoint doesn't print correctly" may describe your problem, but you'll get more and better help if you also include the version of PowerPoint you're using (click Help, About Microsoft PowerPoint to get the exact version number), mention which operating system (Windows 95, 98, or NT) you use, and describe the printer you're having trouble using. It's even better if you also describe exactly what's wrong with your printouts. * Ask if there's a FAQ list for the newsgroup and where you can find it. The answers to the most common questions will be found in the FAQ, and it will generally have more thorough, well-written answers. And to save you a trip to the newsgroup, yes, there's a FAQ for the PowerPoint newsgroup. It's at http://www.rdpslides.com/pptfaq.htm * Remember that most newsgroup users are volunteers, not paid support technicians. They participate in newsgroups because they enjoy helping others, but don't expect them to spend hours researching your answer. * It's considered bad form to reply to newsgroup postings by private e-mail. The whole idea of newsgroups is to share what you know with others and let others benefit from the answers you get to your questions. Outlook Express and most other software for reading newsgroups have two different buttons, Reply and Reply Group. Use Reply Group to respond to newsgroup messages IN the newsgroup. The regular Reply button sends e-mail only to the person who wrote the post you're replying to.
SURVIVING A MAC ATTACK--PART 1 OF 7Sooner or later, we all end up facing that Terror of Terrors: How do you get your presentation to work on a Macintosh? Or there's Terror's Evil Twin: How do you get that Macintosh presentation to work on your PC? There are several problems you're likely to run into when moving PowerPoint presentations (or any other type of files, for that matter) back and forth between PCs and Macs. PCs and Macs use different disk formats for diskettes, removable media like Zip disks, and hard drives. PCs use the file extension (for example, the .PPT at the end of every PowerPoint filename) to distinguish between different kinds of files and to know what program to launch when you double-click a file or icon. Macs show the user the same filenames and often the same icons as we're used to seeing on PCs, but they use a very different method of associating files with the programs that created them. Stay tuned... more on the Mac Attack in our next tip.
SURVIVING A MAC ATTACK--PART 2 OF 7Last time we talked about potential problems PC users might have when trying to work with or on Mac machines. To a computer, the letters, numbers, and punctuation that we see as text are just a series of numbers. The problem is that a particular number might be associated with different characters on different computer systems. There are quite a few special characters that are encoded differently between Mac and PC, so what appears as 1/2 on a PC turns into a Greek Omega on the Mac. For more detailed information, see ftp://rdpslides.com/ENCODING.PDF In some cases, the actual data saved by the PC version of a program will be different from the data saved by the Mac version of the same program. PCs and Macs also handle graphics quite differently in some cases. Both can also use platform-independent graphics formats like EPS, TIF, and several other types. However, if the graphics are stored in platform-specific formats like WMF on the PC or PICT on the Mac, you can run into problems when moving files from one platform to the other. Similarly, different multimedia types (such as sounds and movies) don't always survive the jump across the cross-platform gulch. In upcoming tips, we'll fill you in on the details--and what you can do about each problem to minimize its effect on your presentations.
SURVIVING A MAC ATTACK--PART 3 OF 7: DISK FORMATSThe different disk formats used by PCs and Macs used to be a real show-stopper. Different file types, graphics, fonts . . . none of the rest of the differences between the two mattered much if you couldn't even move files from one platform to the other. Things are different nowadays. For starters, just about any Mac out there can read and write to PC-formatted disks. Most Macs can handle PC Zip disks and other types of media as well. That pretty much solves the problem of moving files to and fro--stick with PC-formatted media for the transfer and it will generally work out. If the folks at the Mac end can't give you files on PC-formatted media for some reason, you can install software like DataVIZ's MacOpener, which lets you read nearly any Mac-formatted disk on your PC. You can find MacOpener at Pierre Duhem also has some excellent PC/Mac disk utilities and cross-platform information at
SURVIVING A MAC ATTACK--PART 4 OF 7: FILE TYPESOn PCs, it's pretty simple to guess what application to which a given file belongs. If it has a .PPT extension, it's a PowerPoint file. Once Windows sees the .PPT extension and works out the association to PowerPoint, it displays a PowerPoint icon for the file. On the Mac, it's also simple. If a file has a PowerPoint icon, it belongs to PowerPoint. So far, so good. But watch what happens when we play the old switcheroo and move a PC PowerPoint file to the Mac and move a Mac version of the same file to the PC. When the PC file hits the Mac, it might appear as a generic document icon rather than as a PowerPoint presentation. The information the Mac needs to distinguish one file type from another wasn't supplied by the PC, so the Mac has to punt. The Mac user won't be able to double-click the file's icon to work with the file, but the user CAN start PowerPoint, then choose File, Open to open the file. If the user then saves the file again, the Mac will supply the needed file type information, and the file will have a PowerPoint icon from then on. When a Mac file moves to a PC, it loses the Mac file type information that distinguishes it from other Mac file types, but that doesn't really matter--the PC can't use that information anyway. But since Macs don't use file extensions to distinguish one file type from another, Mac users aren't in the habit of using PC-style extensions, and PowerPoint/Mac doesn't automatically supply them the way the PC version does. In short, if you get an extensionless file from a Mac PowerPoint user, rename the file with a .PPT extension so Windows and PowerPoint will know what to make of it.
SURVIVING A MAC ATTACK--PART 5 OF 7: DIFFERENT DATA, DIFFERENT FONTSNot too long ago, moving presentations from PC to Mac could have been the makings of a pretty good plot for the likes of a Stephen King. For the most part, there were Mac programs and there were PC programs, but very few had more than token cross-platform compatibility. Even if you could get the files from one platform to the other--and even if you had the same program on both--it wasn't likely that you'd be able to do much with the files once they arrived. Fortunately, that's all changed. PowerPoint 98 for the Macintosh stores information in virtually the same way as PowerPoint 97 for Windows, and each version understands the few differences and conducts any needed translation automatically. They even do a nice job of translating between the different character encodings used on Macs and PCs. So other than the few PC characters that have no Mac equivalent or vice versa, you don't have to worry too much about this problem. What can still get you into trouble are fonts. They often have similar, but slightly different, names on the PC versus Mac, and in any case, you can't use PC fonts on Macs, nor the vice of that versa. While you can usually embed fonts in your PC PowerPoint files to ensure that the recipient has them available when they open your presentation, font embedding isn't supported on the Mac version of PowerPoint. If you want to avoid font problems altogether, stick with the standard fonts that come with Windows--Arial, Times New Roman, and Courier New--all of which have equivalents on the Mac side. You're fairly safe--and a lot less restricted--if you stick with the fonts that came with PowerPoint. For more information on font usage, check out http://www.microsoft.com/office/ork/2000/four/67ct_6.htm#dex60
SURVIVING A MAC ATTACK--PART 6 OF 7: GRAPHICS FORMATSIn this series of tips, we've dealt with most of the common (and generally easily solved) problems that arise when moving files between PC and Mac versions of PowerPoint. The remaining problem you're likely to run into arises because Macs and PCs have different "favored" graphics formats, and these are not always compatible with one another. When you need to move a presentation from PC to Mac (or the other way around), have PowerPoint ungroup each graphic, then immediately regroup it. This converts the PICT or WMF objects into native PowerPoint objects, which DO translate nicely across platforms. When adding bitmap graphics to a presentation on the Mac, don't use PICT graphics files and avoid cut and paste to get graphics into presentations. Use TIFF files instead.
SURVIVING A MAC ATTACK--PART 7 OF 7: MOVIE FILESWhen you receive a PowerPoint/Mac file that contains movies, you may find when you display the presentation that the movies are missing. Instead, you may see a message like "QuickTime and a video decompressor are needed to see this picture." This can happen because PCs and Macs use different methods to specify file folders. PowerPoint can't find the movie file on the PC because it can't understand the Mac method of specifying folders. Another possible cause: PCs and Macs use different platform-specific methods for playing movies. To solve this problem, you'll need to get the original movie files from the Mac user who created the presentation. Copy these to the folder where you've stored the PowerPoint presentation. Open the presentation and delete the existing movies from it, then reinsert them from the original files.
PDF ON THE CHEAPAdobe Acrobat Portable Document Format (PDF) files are a great way to exchange documents with people who may not have PowerPoint, Word, or the other applications you routinely use. The Acrobat Reader, which enables anyone to view your documents, is free from Adobe: In order to create full-featured PDFs, you'll need Adobe Acrobat, which costs around $240 and has a fairly steep learning curve. However, if you simply want to create viewable PDF versions of your documents, have a look at 5D PDF Creator. There's a demo available at http://www.five-d.com/home.htm Once installed, 5D PDF Creator works like a printer driver. You simply choose it rather than your usual desktop or network printer, and it makes PDFs for you instead of printed pages.
EVERYTHING YOU EVER WANTED TO KNOW ABOUT POWERPOINTWouldn't it be nice if there were one Web site that had everything you ever wanted to know about PowerPoint in one handy location? If there IS such a wonder out there, we haven't run across it yet, but here are several sites that either include large chunks of useful info about PowerPoint or have LINKS to virtually every PowerPoint-related site worth visiting. For a genuine treasure trove of useful links, all presented on one easy-to-navigate page, visit http://www.indezine.com/products/powerpoint/index.html If you're after solid, well-researched and well-presented tutorials on PowerPoint and some of the other applications you're probably also using with it, go to http://www.soniacoleman.com/Tutorials/Tutorials.htm (Note: That's "Tutorials" and not "tutorials" in both cases above.) And then there's our old standby, the PowerPoint FAQ (Frequently Asked Questions) Site at http://www.rdpslides.com/pptfaq/
EASTER EGG!It's too early for Easter, but here's a hidden treat in PowerPoint for you, anyway: Click Help on the menu bar, then click About Microsoft PowerPoint. Click the PowerPoint logo in the upper-left corner of the About Microsoft PowerPoint screen. Enjoy! Who ARE these people, you ask? They're the folks who developed or otherwise had a hand in creating PowerPoint.
DIFFERENCES BETWEEN POWERPOINT 2000 AND 97In our previous tip, we mentioned that animated GIFs won't animate in earlier versions of PowerPoint. PowerPoint 2000 and PowerPoint 97 share the same file format, meaning that each can read the other's PPT files, but some features that were added in PowerPoint 2000 aren't supported or are incompletely supported in PowerPoint 97. If you have to share presentations with PowerPoint 97 users or need to distribute presentations that will be viewed with the free PowerPoint Viewer, you'll want to keep these points in mind: AutoFit Text adjusts font sizes slightly in an attempt to fit text in a bulleted text placeholder to a given space. AutoFit information isn't saved with the file, so PowerPoint 97 won't recognize it. Graphical/Numbered Bullets in PowerPoint 2000 are very similar to the same feature in Word. You can choose your own preferred bullet character or use pictures for bullets. When a PowerPoint 2000 file is opened in PowerPoint 97, these become plain bullets. Numbered bullets appear as the default bullet defined in the slide master. Graphical bullets revert to the bullet characters used before switching to graphical bullets. The Table Editor in PowerPoint 2000 is very similar to the one in Word. PowerPoint 2000 tables become groups of AutoShapes when you open the presentation in PowerPoint 97. You can ungroup the table in PowerPoint 2000 to get a pretty good idea of what will happen to it in PowerPoint 97. Animated GIFs will animate in PowerPoint 2000 but not in PowerPoint 97 or in the free PowerPoint Viewer, both of which display only the first frame of the animation as a still image.
AUTOMATIC IMAGE IMPORTINGWe've published several tips in the past about various add-ins that make it simpler/more automatic to import one or more images into your PowerPoint presentations. If you're handy with Visual Basic for Applications (VBA) and want to have a go at "rolling your own" import macro, here's a good place to start: http://support.microsoft.com/support/kb/articles/Q215/6/01.ASP Good luck!
AUTOCAD TO POWERPOINTGenerally, the best way to get AutoCAD drawings into PowerPoint is to export WMF (Windows Metafile) format files from AutoCAD, then use Insert, Picture, From File to bring them into PowerPoint. This may give less than satisfactory results, however, since AutoCAD may include the whole drawing, with a background, in the WMF files it exports, rather than just the area in which you're interested. If you need to do only an occasional AutoCAD import, you can ungroup the WMF once it's inserted into PowerPoint and edit it to suit your needs. If there are a lot of CAD drawings to import, this could turn into a full-time job, so you'd be wise to look for software that makes better WMF files. One program worth checking out is Better WMF, from Furix. You can learn more about it at Good luck!
PUT YOUR PRESENTATION ON THE WEB--PART 1 OF 6You've invested a lot of time and effort in your presentation, and now you want to share it with the world. What's the best way to do that? Via the World Wide Web, of course. It's fast, inexpensive, and relatively simple to do once you know how. We'll explain some of the tricks of the trade in this series of tips. There's one thing we should make clear first: Don't think of PowerPoint as a tool for creating whole Web sites. Sure, you CAN do it if you really want to, just like you can do the 20-mile commute to work on a pogo stick if you really want. Neither trick is very efficient, and both are likely to cause you some pain. Consider PowerPoint as a tool that allows you to create attractive presentations and convert them into any of several formats that you can INCLUDE in your larger Web site, which you create and maintain with a more appropriate tool (such as FrontPage 2000 or Dreamweaver). How do you include PowerPoint content on your site? You can do it in any of several ways: As HTML, using files that you save directly from PowerPoint itself As HTML, using files that you create from your PowerPoint content in some other way As native PPT or PPS presentations As Streaming Media files As other file formats We'll look at these and talk about the advantages and disadvantages of each in upcoming tips.
PUT YOUR PRESENTATION ON THE WEB--PART 2 OF 6If you want to put your PowerPoint presentation on the Web, the most obvious thing to do is to convert it into the language of the Web--HTML. And the most obvious way to do that is to use the features built into PowerPoint. Open your presentation; choose File, Save As Web Page; pick a location for the files to be created; give it a name; and click Publish. Make a few more choices in the following dialog box (and do click Web Options and check out the choices available there as well), then click Publish again. PowerPoint converts your presentation to HTML and other files that you can upload to your Web site. Once you do that, your presentation's on the Web for anyone to view. You'll want to publish your presentation several times with different sets of options until you get a feel for how each works. It's also a good idea to view the results in several different browsers. PowerPoint tends to make HTML that doesn't work very well in older browsers. For all the options PowerPoint gives you, it doesn't really give you a lot of control over the final appearance and content of your Web pages, and the resulting HTML is so complex that even experienced HTML coders run in terror when faced with having to edit it. If you're at least somewhat familiar with HTML and want more control over your PowerPoint-to-HTML conversions, there's a free demo of another conversion tool called PPT2HTM available at http://www.rdpslides.com/ppt2html PPT2HTML uses template HTML files to control the appearance and content of the Web pages you create from PowerPoint.
PUT YOUR PRESENTATION ON THE WEB--PART 3 OF 6In this series of tips, we've discussed ways of converting your PowerPoint presentations to HTML in order to include them on your Web site. There are a few drawbacks to HTML conversions, however: HTML can't replicate all the effects that PowerPoint can produce. The HTML version of your presentation may leave out some features. Different browsers interpret HTML differently, and PowerPoint's HTML doesn't always work reliably between browsers. WYS (in Microsoft Internet Explorer) isn't always WYG (in Netscape). One slide presentation can produce a welter of files that you have to upload to the server, test, and so forth. If you know that your Web site visitors have PowerPoint or the Viewer and Internet Explorer 4 or better, all you need to do is upload the PPT or PPS file itself to your site and link to it from another Web page, or simply have them browse directly to a URL like http://www.some_site.com/presentation.ppt (this isn't a real "live" URL, so don't point your browser there). When visitors to your site click the link to your PPT/PPS file, there's a pause while the browser downloads the file, then the presentation starts playing in the browser. Since the browser is using the local copy of PowerPoint or the Viewer to do all the display chores, the presentation looks and acts almost exactly the way it would if it were played in PowerPoint itself. And all you had to do was save your presentation normally and upload it to your Web server. Now that's a deal.
PUT YOUR PRESENTATION ON THE WEB--PART 4 OF 6In this series of tips, we've talked about various ways of converting your presentations to HTML in order to put them on the Web. For many presentations, this is the perfect solution, but in other cases, it leaves something to be desired. HTML isn't capable of handling complex graphics or accurately specifying text attributes like fonts, sizes, and weights. To get around that problem, PowerPoint converts your slides to graphics files. This preserves their appearance usually, but it can result in Web pages that are low resolution (if you keep the image files small enough to download quickly) or slow to download (if you go for higher resolution images). Visitors to your site must be online to see your presentation and can't easily save your presentation on their hard drive so they can view it again later. Plus, it's all but impossible to email a copy of your Web-based presentation to someone else. PowerPoint's HTML tends to be very browser specific. It looks good in recent versions of Microsoft Internet Explorer, but it may not work well (or at all) in older versions or in browsers like Netscape, Opera, and Lynx. If these factors are a concern to you, consider using Adobe Acrobat to create PDF files that you can post on your Web site. To make PDFs, you'll need to purchase Acrobat, available directly from Adobe at or from most software vendors at around $230. When you install Acrobat, it creates a new toolbar button--to make a PDF, you simply open your presentation and click the new Create Adobe PDF button. You can also use the Jaws PDF Creator to create PDFs. PDF Creator creates only PDFs--it doesn't include PDF editing tools and some of the other goodies that come with Acrobat, but it's less expensive (approximately $75). And in case you just want to try out PDF-making, there's a free evaluation version available at http://www.jawssystems.com/products/products_fs.html PDF files can contain all the necessary fonts and graphics necessary to display your presentation in full fidelity to the original. Acrobat translates PowerPoint page transitions to the nearest PDF equivalent, but your PDFs won't be animated, nor will they include multimedia files and the like. As a matter of fact, if you think of a PDF as a compact, full-color electronic version of a stack of slide printouts, you won't be far wrong. To view PDFs, visitors to your site will need the free Acrobat Reader available at http://www.adobe.com/products/acrobat/readstep.html Reader includes the ability to view PDFs directly inside Internet Explorer and Netscape.
PUT YOUR PRESENTATION ON THE WEB--PART 5 OF 6In this series of tips, we've discussed several ways of putting a PowerPoint presentation on the Web so you can share it with others. The methods we've discussed so far produce fairly static presentations. If you want to liven things up--maybe add a little motion, a little sound, a little razzmatazz to your Web-based presentations--consider converting them to streaming media format. A streaming media presentation is a single file version of your presentation that can include narration and other goodies. You can optimize it for several different connection speeds so that visitors with anything from 28.8 modems to fast cable connections can view your presentations. The actual process of creating streaming media presentations is too detailed to go into here, but Dr. Allan Freedline has produced several detailed tutorials and made them available on his Web site at http://www.powerpointstreaming.com You can even view a streaming media tutorial in--what else?--streaming media format.
PUT YOUR PRESENTATION ON THE WEB--PART 6 OF 6We've thrown a lot of different ideas at you in this series of tips, so we thought it'd be a good idea to include one final tip where we summarize the advantages and disadvantages of each method we've discussed for putting your presentations on the Web. UPLOAD A PPT OR PPS FILE TO YOUR SITE: Advantages: Simplicity; no conversion needed, only one file to upload to your site. Preserves ALL of PowerPoint's effects with full fidelity, if your site visitors have PowerPoint 2000 on their computer; some effects degrade if they have only PowerPoint 97 or the free PowerPoint Viewer. Disadvantages: If visitors to your site don't have PowerPoint or the Viewer installed, they won't be able to view your presentation. PowerPoint files can be large compared to some of the other methods. LET POWERPOINT CONVERT YOUR PRESENTATION TO HTML Advantages: Lots of options from which to choose; fairly simple to create HTML files from PowerPoint using File, Save As Web Page. All you need is PowerPoint to make the conversion; no other software required. Visitors to your site need only a compatible recent browser; no other special software required. Disadvantages: Limited control over appearance of Web pages. PowerPoint's HTML may not be compatible with older browsers. Lots of various files to keep track of and upload; needed files may not be together in one folder. PowerPoint's effects and animation can't be totally duplicated in HTML. USE A THIRD-PARTY TOOL TO CONVERT YOUR PRESENTATION TO HTML Advantages: Full control over appearance and behavior of your Web pages. Can create Web pages that work with any browser. HTML templates are simple to edit; each Web page follows template. Disadvantages: Requires extra software purchase. Some PowerPoint effects won't convert to HTML (animations, transitions, etc.). CONVERT YOUR PRESENTATION TO ADOBE ACROBAT PDF Advantages: Excellent fidelity to your original, including fonts and graphics. Usually very compact files. Disadvantages: Requires site visitors to have the free Acrobat Reader software. Only PowerPoint page transitions are emulated in the PDF; animations, multimedia files, and links are lost. Requires additional software to create PDFs. CONVERT YOUR PRESENTATION TO STREAMING MEDIA Advantages: You can include synchronized audio narration, something that PowerPoint itself can't ordinarily do reliably. Your presentations can advance automatically from slide to slide. Software required to convert PowerPoint to streaming media files is free. You can optimize streaming media versions for various connection speeds. Disadvantages: Presentations play in Windows Media Player, usually in a fairly small window. Files can be large (but the presentation can start playing before the entire file has downloaded). Audio can sometimes "stutter" a bit over a slow or unreliable connection. Whew! That's it.
SAVE TO THE NETDid you know that you can save presentations directly to a Web server or FTP site from within PowerPoint? As long as you know the correct FTP address and have permission to save files there, it couldn't be simpler. Choose File, Save As. When you give the file a name, type this: ftp://Your_FTP_Server/Folder_Name/FileName Substitute the name of your FTP server for Your_FTP_Server, the full path to the folder where you want to save the file for Folder_Name, and the name you want to give the file for FileName. It's a good idea to avoid file names with spaces in them, by the way, and don't forget that file names on some servers are case-sensitive. When you click OK, PowerPoint will ask whether you want to log in anonymously or as a particular user. Usually you'll have to supply the correct user name and password in order to save files on an FTP or Web server. Your network administrator or Webmaster can probably supply user names and passwords. For example, suppose our domain name is Company.com and our FTP server is at ftp.company.com. Suppose that we've set up folders for each user, one being Steve. We'd save the files to ftp://ftp.company.com/Steve/MyFile.PPT directly from PowerPoint. Good luck!
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