For best results: this site requires that cookies be enabled for proper operation - see Legal Page for more info

Select Any of These

MS POWER POINT 95 Presentations

LAST UPDATED: 11 March 2009 14:47:15 -0600

Translate this page      using FreeTranslation.com

Got a question on PowerPoint? email me!

RUNNING POWERPOINT SLIDE SHOWS FROM THE DESKTOP    BACKGROUND PRINTING

USING DIFFERENT PRINTING MODES    TAKING NOTES DURING A PRESENTATION

SOME SLIDE-SHOW SHORTCUTS    PAUSING A SLIDE SHOW    TURN OFF THE SHOW

MAKE REMOTE PRESENTATIONS    SUSPEND BACKGROUND PRINTING    NOTES AND SLIDES

RUNNING POWERPOINT SLIDE SHOWS FROM THE DESKTOP

When you're working on PowerPoint slide shows, you might find it handy to start those shows from your desktop. Run Windows Explorer and locate your slide show data file. Use the right mouse button to drag the file's icon to the desktop. Release the mouse button and, when the menu opens, choose Create Shortcut(s) Here.

To run the slide show, right-click your new shortcut and choose Show. PowerPoint will open, display your show, and then close.

USING DIFFERENT PRINTING MODES

Would you like to print the PowerPoint notes and handouts differently; want to print the notes in Portrait format and the handouts in Landscape? This is no great problem for PowerPoint, although it won't do the job automatically. Before you print the notes, choose File, Slide Setup. In the Notes, Handouts & Outlines section of the Slide Setup dialog box, select Portrait and click OK. Now print your notes. When you're ready to print the handouts, choose File, Slide Setup again. This time, select Landscape and click OK. Now you can print the handouts.

TAKING NOTES DURING A PRESENTATION

Here's a helpful technique to use during your PowerPoint slide-show rehearsals.

When you rehearse a slide show before an audience, it's a good idea to make notes of the audience's comments. An easy way to do this is to use Meeting Minder. To use this utility during a slide show, right-click the current slide and choose Meeting Minder. Click the Notes Pages tab and enter your notes. Click OK to close the dialog box.

After the slide show, go to the slide for which you want to view notes and choose Tools, Meeting Minder. Click the Notes Pages tab and read your notes for that slide.

SOME SLIDE-SHOW SHORTCUTS

When you're presenting a PowerPoint slide show, any help you can get is to your advantage. In the last tip, we mentioned that you can turn the screen black by pressing B, and that you can get a white screen by pressing W. Here are some other shortcut keys that you can use during a slide show. To show or hide the pointer, press S. To go to the next slide (if the slide is hidden), press H. And you can end the slide show by pressing Esc.

Here's a trick that you might find useful: When you're at the last slide and you're ready to end the show, press B to turn the screen black. Let the screen remain black until the audience is gone. Then press Esc to stop the slide show.

PAUSING A SLIDE SHOW

During a computer-based slide show, you may need to pause for a moment and explain something. Perhaps you have to deal with an unscheduled question. The best way to handle this pause is to stop showing the slides. But, rather than letting the current PowerPoint slide stay on the screen while you address a point, why not turn the screen black?

To turn the screen black, simply press B. That's it--just press B for black. When you're ready to resume the show, press B again. Alternatively, you can pause a show with a white screen by pressing W. To resume, press W again.

MAKE REMOTE PRESENTATIONS

Picture this: The boss is downtown on the 48th floor, but you're out in the burbs. You very much want the boss to see your presentation. If your system is attached to a network, you can present your slide show over the network.

All you have to do is get the boss or (more likely) one of the IS employees to set up the computer and coordinate the show with you. At the boss's end, the IS person must run PowerPoint, choose a blank presentation, and choose Tools, Presentation Conference. When the Presentation Conference Wizard opens, the IS person needs to select Audience and click Next, then click Finish and wait for you to connect.

At your end, you need to choose Tools, Presentation Conference. When the Wizard opens, select Presenter and click Next. Now, select the tools you want to use and click Next (make sure you select Slide Navigator). Type in the computer name (we assume you already know this--if not, the IS person in the boss's office will know) and click Add. Click Next and then click Finish.

When the connection is made, you'll see on your screen a slide show window and all the necessary navigation tools. The boss, at the other end, will see only the slide show. When you finish the show, click End Show and then click OK.

This feature offers other useful possibilities. Let's say that you have a laptop you can connect to the network. You could then connect to a desktop computer that's driving a large screen monitor and control the whole show from a corner of the room.

TURN OFF THE SHOW

Version 95, 4.x

"When I finish a slide show, I don't like to leave something sitting on the screen. So, when I first started using PowerPoint for my presentations, I would simply turn off the monitor at the end of a slide show. I soon discovered that you can use a simple PowerPoint command to turn the screen black. When you're at the last slide and are ready to terminate your show, press B to turn the screen black. After the audience files out, press Esc to stop the slide show."

SUSPEND BACKGROUND PRINTING

Versions 4.x, 95
Most of us like to use background printing so we can keep working while we print a document. The problem is that some PowerPoint print operations can be very slow due to a large number of graphics. In this case, you might want to suspend background printing. To do this in Version 4, choose Tools, Options, then click the General tab in the Options dialog box that will open. Now deselect Print In Background and click OK. In Version 95, click the Print tab, then deselect Background Printing. Reverse the operation to return to background printing.

BACKGROUND PRINTING

Version 4.x, 95

Most of us like to use background printing so we can keep working while we print a document. But the problem is some PowerPoint print operations can be slow due to a large number of graphics. In this case, you might want to temporarily suspend background printing. To do this in Version 4, choose Tools, Options, then click the General tab in the Options dialog box that will open. Now deselect Print In Background and click OK. In Version 95, click the Print tab, then deselect Background Printing. Reverse the operation to return to background printing.

NOTES AND SLIDES

Version 95, 4.x

"I recently began using PowerPoint 95 to generate slide presentations. My question is this: Is there an easy way to print notes and slides on the same sheet of paper for my use during a slide show?"

Yes, there is a way. If you print speaker's notes from PowerPoint, you get a slide at the top of the page and the notes at the bottom of the same page. To do this, choose File, Print. When the Print dialog box opens, click the arrow at the right side of the list box labeled Print What to expand the list. From the list, select Notes Pages and then click OK to begin printing.

Questions?

Just Check out some of our sponsors

Shop at BestPrices.Com!

COPYRIGHT 1998 - 2009 All names used are Trademarks of the respective companies

[ Home ] [ Up ]

Send mail to CompanyWebmaster  with questions or comments about this web site.
Copyright © 2009 HALO Computer Technology
Last modified: 03/11/09